Privacy Policy

Last Updated: March 3, 2026

Maxfield Property Management is operated by Maxfield Rents LLC, doing business as Maxfield Rents, Maxfield Property Management, Maxfield HOA Accountants & Association Management, and Maxfield Real Estate (collectively, “Maxfield,” “we,” “us,” or “our”).

We are committed to protecting your privacy and handling personal information responsibly.

This Privacy Policy explains how we collect, use, disclose, and safeguard personal information obtained through maxfieldrents.com and related Maxfield-operated websites, as well as through our property management, leasing, tenant screening, and real estate services (collectively, the “Services”).

This policy applies to tenants, rental applicants, property owners, vendors, and website visitors and is intended to comply with the Utah Consumer Privacy Act (UCPA) and other applicable laws.

1. Information We Collect

We collect only information reasonably necessary to provide our Services.

Information You Provide Directly

This may include contact information such as name, email address, phone number, mailing address, and property address. It may include rental application information such as employment history, rental history, references, and identification information. It may include financial information such as payment details, banking information, credit information, and transaction history. It may include lease-related documents and communications, maintenance requests, and documents submitted through forms, portals, email, or other interactions.

Information Collected Automatically

When you visit our website, we may collect your IP address, browser type, device information, referring URLs, pages viewed, and usage data. We may use cookies or analytics tools to improve website performance and functionality.

2. How We Use Your Information

We use personal information solely for legitimate business and operational purposes, including processing rental applications and conducting tenant screening through authorized third-party providers; managing lease agreements and renewals; collecting rent and other lawful fees; coordinating maintenance, repairs, inspections, and vendor services; communicating with tenants and property owners; maintaining financial records and accounting compliance; operating and improving our website and internal systems; and complying with legal, tax, regulatory, and contractual obligations.

3. How We Share Your Information

We do not sell personal information.

We may share information only as necessary with trusted third-party vendors such as tenant screening providers, payment processors, accounting and property management software platforms, maintenance vendors, contractors, and legal or compliance advisors. These providers are contractually obligated to safeguard information and use it only for authorized business purposes.

We may also disclose information when required to comply with applicable laws, court orders, subpoenas, or governmental requests.

In the event of a merger, acquisition, reorganization, or sale of assets, personal information may be transferred subject to appropriate safeguards.

4. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enable core functionality, improve performance, and analyze general website traffic. You may disable cookies in your browser settings; however, certain features may not function properly. We do not use cookies for targeted advertising or resale of data.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, or misuse. While we take reasonable measures to protect data, no system can be guaranteed to be completely secure.

6. Your Rights Under the Utah Consumer Privacy Act

Utah residents have the right to request confirmation of whether we process personal information and obtain access to that information; request deletion of personal information subject to lawful retention requirements; opt out of the sale of personal information, noting that Maxfield does not sell personal data; and receive non-discriminatory treatment for exercising privacy rights.

Requests may be submitted using the contact information below, and we will respond within the timeframe required by law.

7. Third-Party Websites and Services

Our website and portals may link to third-party platforms or services. Maxfield is not responsible for the privacy practices or content of third-party websites. Users are encouraged to review third-party policies independently.

8. Policy Updates

We may update this Privacy Policy periodically to reflect operational, legal, or regulatory changes. Updates will be posted on maxfieldrents.com with a revised Last Updated date. Continued use of our Services constitutes acceptance of the updated policy.

9. SMS Communications and Mobile Information

Maxfield Rents may collect your mobile phone number when you voluntarily provide it through website forms, rental applications, lease documents, maintenance requests, or other communication channels.

By providing your mobile number and affirmatively opting in, you consent to receive informational text messages related to rental applications, lease communications, maintenance updates, account notifications, property management services, and other service-related communications. Message frequency varies. Message and data rates may apply. You may opt out at any time by replying STOP to any message.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.

Information may be shared with subcontractors strictly for support services, such as messaging platforms, customer service providers, maintenance coordination vendors, or technical service providers, solely for the purpose of delivering communications.

All other use cases exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

10. Contact Information

For questions, privacy concerns, or to exercise your rights, contact:

Email: privacy@maxfieldrents.com
Mail: Maxfield Rents
PO Box 65
Lehi, Utah 84043