Privacy Policy for Maxfield Rents
Last Updated: December 2, 2025
Maxfield Rents, Maxfield Property Management, Maxfield HOA Accountants, and Maxfield Real Estate (collectively, “Maxfield,” “we,” “us,” or “our”) are committed to protecting your privacy. This Privacy Policy explains how we collect, use, share, and protect personal information through our website, maxfieldrents.com, and our property management, real estate, and HOA accounting services (collectively, “Services”). This policy applies to all users, including tenants, property owners, HOA members, and visitors, and is designed to comply with the Utah Consumer Privacy Act (UCPA) and other applicable laws.
1. Information We Collect
We collect only the information necessary to provide our Services. This includes:
- Information You Provide:
- Contact details (e.g., name, email address, phone number, mailing address) when you submit rental applications, contact forms, lease agreements, HOA inquiries, or real estate transaction requests.
- Financial information (e.g., payment details, credit history) for rent, HOA dues, real estate services, or tenant screening.
- Rental or property preferences (e.g., desired lease terms, property types) provided during applications or inquiries.
- Information Collected Automatically:
- Usage data (e.g., IP address, browser type, pages visited) collected via cookies and analytics tools to improve our website’s functionality and user experience.
2. How We Use Your Information
We use your information solely to provide and improve our Services, including:
- Processing rental applications and conducting tenant screening using specialized software to evaluate eligibility.
- Managing lease agreements, property maintenance, and tenant communications.
- Administering HOA accounts, dues, and related services.
- Facilitating real estate transactions and inquiries.
- Responding to your questions or service requests.
- Maintaining website functionality and analyzing usage to enhance user experience.
- Complying with legal obligations, such as tenant screening regulations or tax reporting requirements.
3. How We Share Your Information
We do not sell your personal information. We may share your information only in the following circumstances:
- Service Providers: With trusted third parties, such as tenant screening software providers, payment processors, or accounting software providers, who assist in delivering our Services and are bound by confidentiality agreements.
- Legal Requirements: To comply with applicable laws, regulations, or legal processes (e.g., responding to a subpoena or tax authority).
- Business Transfers: In connection with a merger, acquisition, or sale of assets, ensuring continued protection of your information.
4. Cookies and Tracking
Our website uses cookies to enhance functionality, such as remembering your preferences or analyzing site usage. You can disable cookies through your browser settings, but this may limit some website features. We do not use cookies for targeted advertising.
5. Data Security
We implement reasonable measures to protect your personal information from unauthorized access, use, or disclosure, including secure handling of data processed by our tenant screening software. However, no system is completely secure, and we cannot guarantee absolute security.
6. Your Rights Under the UCPA
As a Utah resident, you have the following rights under the Utah Consumer Privacy Act:
- Right to Know: Request details about the personal information we collect, use, or share.
- Right to Delete: Request deletion of your personal information, subject to legal exemptions (e.g., data needed for ongoing lease agreements or screening records).
- Right to Opt-Out: Opt out of the sale of your personal information (note: we do not sell your data).
- Right to Non-Discrimination: We will not discriminate against you for exercising these rights.
To exercise these rights, contact us at the details below. We will respond within 45 days, as required by the UCPA.
7. Third-Party Links
Our website may contain links to third-party sites (e.g., payment processors or screening services). We are not responsible for their privacy practices, and we encourage you to review their policies.
8. Policy Updates
We may update this Privacy Policy to reflect changes in our practices or legal requirements. The updated policy will be posted on maxfieldrents.com with a revised “Last Updated” date. Please check periodically for changes.
9. Contact Us
For questions or to exercise your privacy rights, contact us at:
- Email: privacy@maxfieldrents.com
- Mail: Maxfield Rents, PO Box 65, Lehi, Utah 84043, USA